Listing drafts

Create, fix, and publish draft listings before they go live on a channel.

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Use Listings → Drafts to create, fix, and prepare listings before they go live. Every listing starts as a draft, and drafts stay separate from the live Listings list so the two workspaces do not duplicate the same primary action.

Listing creation paths

You can create draft listings by:

  • Starting from Listings → Drafts → Create draft
  • Starting from stock
  • Cloning an existing listing
  • Importing from a connected channel

For Amazon, eBay, Shopify and Website, Create draft starts with the same stock-first pre-stage: choose a stock item in Step 1, then continue into the channel draft surface. Each channel creates a persisted, stock-linked draft; draft rows cannot be saved or re-saved without a linked stock item. From stock item detail, Create drafts opens the listing-template chooser directly. The stock item's saved Default listing description preloads the draft description unless a template or existing draft value overrides it. Templates are optional: continue without a template for a basic stock-linked draft, or choose one saved template when reusable pricing, copy, and policy rules should be applied.

Drafts workflow

Use Listings → Drafts to:

  • Find and filter draft listings
  • Use the Item summary column for quicker row recognition (inline thumbnail when an image exists, title plus compact description preview, and hidden lifecycle status folded into Item on narrower layouts)
  • Keep filter/search/sort preferences between visits (unless URL query parameters are explicitly set)
  • Fix missing listing details
  • Link existing stock, or create and link new stock
  • Open linked stock items and replace stock links via Change stock item
  • Use Draft with Eden and Add reference facts from the title row to draft restrained description copy from the current stock/listing facts, without routing the request through general Eden onboarding answers. Eden preserves explicit limitation, edition-size, numbering, serial, signature, certificate, included-item, dimension, material, compatibility, and condition-neutral specification facts when they are present.
  • Use Add reference facts to fetch a trusted public product page. The panel shows Amazon, Discogs, and Other source shortcuts. Amazon and Discogs open a search tab from the current draft title; copy the chosen product URL, return to ChannelWeave, paste it manually or with the paste helper, then choose Fetch facts. The selected source is highlighted when ChannelWeave recognises the pasted URL or identifier. The standard fetch will try to read any public site that can be fetched server-side, then propose reviewable candidate facts from structured Product data, metadata, and page text. Normal scripts, styles, links, comments, and other non-content blocks are discarded while JSON-LD Product data is preserved; generic page-section headings such as Features or Reviews are filtered out. Tick only the facts Eden may use, then choose Draft with Eden or clear the facts before drafting. If the listing title is still empty and the reference page includes a product-name fact, ChannelWeave offers a separate Use as listing title action so the title is applied only after user approval. ChannelWeave reads up to 2 MB of remote HTML and keeps up to 1.25 MB of stripped page content.
  • Use supported Reference lookups to turn approved catalogue pages into reviewed draft facts and, where available, channel-specific suggestions.
  • Archive selected Amazon, eBay, Shopify and Website drafts from the list action row or detail header
  • Delete unpublished Amazon, eBay, Shopify and Website drafts you no longer need
  • Prepare listings for publish

Delete is permanent. Published or publishing drafts are retained and should be moved out of active workflows with Archive instead. Amazon drafts that are publishing, submitted, or published are also protected because they may represent a marketplace submission that needs reconciliation before follow-up.

Reference lookups

Reference lookups help turn readable product pages and supported catalogue APIs into reviewed draft data. They are not channel account setup, stock imports, or syncs. The standard Add reference facts fetch tries to read any public product page that ChannelWeave can access, then proposes reviewable facts from structured Product data, metadata, and page text. In addition to these standard page-reading lookups, ChannelWeave also supports specialised lookups using provider APIs where an API gives a safer, clearer catalogue source. The user always approves what should be used. Source shortcuts in the panel can open Amazon or Discogs search results from the draft title, while Other supports any readable public product page.

Supported lookup sources

Amazon

Amazon catalogue lookup requires an Amazon connection. Paste an Amazon product URL, ASIN, UPC, or EAN into Add reference facts. ChannelWeave uses the customer’s authorised Amazon connection to retrieve catalogue facts for review, including title, brand, model or part number, product type, category, identifiers, dimensions, descriptions, and bullet points when Amazon returns them.

Those facts can help prepare drafts for Amazon, eBay, Shopify or Website. On eBay listing drafts, ChannelWeave can also suggest reviewed item specifics such as brand, model, MPN, type, UPC, EAN, ISBN, or ASIN.

Amazon catalogue lookup does not create Amazon listings, sync Amazon inventory, use a shared ChannelWeave Amazon account, import pricing, import sales rank, or import image data.

Discogs is a public reference lookup for recorded-music listing drafts. Paste a Discogs release URL into Add reference facts. ChannelWeave uses the public Discogs API release data to load catalogue facts for review. On eBay listing drafts, ChannelWeave can also suggest eBay item specifics such as artist, release title, format, label, release year, genre, style, edition, country/region, and catalogue number.

This is useful when preparing drafts for music media, while keeping Discogs as a reference source rather than a Channel connection or stock sync.

The user chooses what to apply. ChannelWeave does not import Discogs Marketplace, pricing, collection, sales-history, order, wantlist, or image data.

This application uses Discogs’ API but is not affiliated with, sponsored or endorsed by Discogs. Discogs is a trademark of Zink Media, LLC. Data provided by Discogs.

Draft editors

Draft editors (Amazon, eBay, Shopify and Website) include:

  • A shared status badge row under the page header
  • A Preflight checklist panel at the top of the right rail
  • A sticky action bar with Save and close as the primary save action, Save in the split-button dropdown, and channel validation/publish actions in the page header where applicable
  • A Last saved timestamp in the top-right page watermark
  • Inline field highlighting plus a top Needs attention summary when publish checks fail
  • Currency selection through the shared supported-currency dropdown where the channel allows it

Website drafts include Item specifics (optional) in the same way eBay draft specifics do: add name/value pairs such as Artist = {{artist}} or Brand = {{brand}} to enrich the published Website listing feed. These item specifics complement stock item Reference facts. Stock Reference facts can seed draft specifics automatically, while draft item specifics let you add or override channel-facing attributes before publish.

Draft quantities use the linked stock item's sales/listing unit. ChannelWeave converts the draft quantity back to base inventory units for availability, reservations, allocations, and order imports. When a draft quantity is higher than linked available stock in sales/listing units, the editor highlights the quantity field and shows a warning. Website and Shopify publishing remain allowed, but resulting orders stay unallocated until stock is received. eBay follows its oversell policy. Amazon Merchant fulfilled drafts must have ChannelWeave available stock greater than or equal to the draft quantity before preflight can pass; FBA (Fulfilled by Amazon) stock needs separate Amazon fulfilment checks.

Draft title guidance is channel-aware:

  • eBay listing titles are capped at 80 characters before save or publish.
  • Amazon draft titles save up to 255 characters, but editors guide users to aim for 75 characters or fewer unless Amazon product-type requirements say otherwise.
  • Shopify and Website draft titles save up to 255 characters, with a 50–60 character recommendation for search preview readability.

Stock item names stay flexible because they describe the product internally and can feed multiple channels with different listing-title rules.

Publishing

Before publishing, confirm:

  • Required details are complete
  • Pricing is correct
  • Shipping setup is ready

Status wording in draft workflows follows a simplified lifecycle:

  • Draft
  • Needs info
  • Ready
  • Submitted
  • Live

Amazon publishing is submitted from the Amazon editor through the Amazon SP-API (Selling Partner API) and stays in Submitted while ChannelWeave waits for Amazon listing-state reconciliation. ChannelWeave checks submitted drafts automatically, and Reconcile Amazon lets you run the same check from the draft editor. The local listing moves to Active only when Amazon reports a buyable listing state, or to Rejected with the returned issues when Amazon blocks it. Publish retries for Amazon, eBay, Shopify and Website recover stale interrupted publishing states before attempting another publish. If a marketplace accepted a publish but local completion was interrupted, the Listing drafts table shows Needs attention with the captured error/remote identity and blocks another submit until reconciliation clears the publish attempt.