Suppliers

Maintain supplier master records used by purchasing.

Last updated:

Use Inventory → Suppliers to maintain the supplier master data used by purchase orders.

What supplier records store

Supplier records include:

  • Supplier code and supplier name
  • Address and contact details, including country
  • Active / inactive status
  • Notes
  • An optional default currency selected from ChannelWeave’s supported currency list for new purchase orders

Maintenance rules

  • Suppliers are maintained in their own directory, not only inside the purchase-order screen
  • Inactive suppliers stay available on historic purchase orders that already reference them
  • Once a supplier has linked purchase orders, use deactivation rather than deletion
  • Purchase orders store a supplier snapshot so later edits to the live supplier record do not rewrite historic documents

Supplier detail form

Supplier detail captures:

  • Supplier code and Supplier name: required identifiers used in supplier search and purchase-order headers.
  • Default currency: optional supported currency used when creating new purchase orders.
  • Status: active suppliers can be selected for new purchase orders.
  • Contact name, Email, and Telephone: purchasing contact details.
  • Address lines, Town / city, County / state, Postcode / postal code, and Country: international supplier address details. Country is required whenever any address field is entered. A UK address also requires a valid UK postcode; postal code is optional for other countries that do not use one. Unicode address text is retained rather than transliterated or truncated.
  • Notes: internal purchasing notes for your team.

The form also shows linked purchase-order count and record timestamps when they are available, so you can see whether a supplier is already in operational use.

Purchase-order usage

When you select a supplier on a draft purchase order, ChannelWeave can use the supplier's default currency and stores a supplier snapshot on the purchase order. If the supplier has no default currency, the account inventory valuation currency supplies the initial purchase-order currency for review. The snapshot includes the supplier country, keeping historic purchase orders understandable even if the supplier record changes later.

Supplier currency is selected from ChannelWeave's supported operational set: GBP, EUR, USD, AUD, CAD, JPY, CHF, SEK, NOK, and DKK. ChannelWeave never infers an exchange rate from the supplier country.